Photobooth Terms and Conditions

Payment Terms

Deposit

A 50% non-refundable deposit of $[AMOUNT] is required to secure your booking. This deposit is due within three (3) days from the date of this confirmation. This deposit is non-refundable under any circumstances, including cancellations or no-shows.

Balance

The remaining 50% balance of $[AMOUNT] is due no later than seven (7) days prior to the event date.

Payment Methods Accepted

Payments can be made via Venmo or Square.
Note: A 2% processing charge applies to Square payments only and will be included in the total amount displayed, in accordance with California pricing transparency requirements.

Events Booked Under 14 Days Before the Event Date (Special Terms)

If your event date is fewer than fourteen (14) days away at the time of booking, the deposit requirement no longer applies.

Instead, full payment is due immediately upon booking.
All payments for events booked under 14 days are 100% non-refundable for any reason, including cancellations, rescheduling requests, or no-shows.
Rescheduling requests made under 14 days are not guaranteed and depend solely on availability. If a reschedule can be accommodated, a $100 rescheduling fee will apply. If a new date is not available, the payment remains non-refundable.

Cancellation and Rescheduling Policy

Cancellation 7+ Days Before the Event
If you cancel your booking at least seven (7) days before the event, the remaining 50% of your payment will not be due.
Cancellation Less Than three (3) Days Before the Event
If you cancel within three (3) days of the event, your 50% deposit is forfeited, and the remaining balance is also immediately due, if not already paid.
Refund of the Remaining Balance (after deposit)
If client cancels seven (7) or more days before the event, the remaining balance will no longer be charged, but the deposit is non-refundable.
Example:
Total booking: $1,000
50% deposit: $500 (non-refundable)
Balance due: $500
Client cancels 10 days before the event: The client would receive the $500 balance refund, but they would not get back the $500 deposit.

Deposit Forfeiture (for cancellations less than 3 days)
If a client cancels less than three (3) days before the event, the 50% deposit is forfeited and the remaining balance is also immediately due, if not yet paid. This is because by that point, The Snap Emporium has already prepared and reserved everything for your event, and you have caused hardship on our scheduling with short notice.

Example:
Client cancels three (3) days before the event: They forfeit the $500 deposit and must pay
the remaining balance of $500.

Rescheduling Policy
If you need to reschedule your event, please notify us at least fourteen (14) days before the event.
Rescheduling is subject to availability and may incur an additional fee of $100 if the new date requires us to adjust our schedule.

Client Responsibilities

Client Must Provide

A clear, level, and safe workspace of at least 6ft x 8ft.
Access to one (1) standard 120V power outlet within 25 feet.
Protection from weather if event is outdoors (shade, cover, flooring).
Parking and unloading access for equipment. Any parking fees or permits are the responsibility of the client.

Failure to provide these requirements may result in delayed setup or inability to operate the photobooth, without refund.

Technology & Service Disclaimer

The Snap Emporium cannot guarantee uninterrupted operation in situations beyond our control, including but not limited to venue power outages, Wi-Fi failure, unstable flooring, extreme weather, or guest interference.

No refunds will be issued for interruptions caused by conditions not provided or controlled by The Snap Emporium.

No Unauthorized Use of Equipment

Only staff of The Snap Emporium may operate or move equipment. The client is responsible for preventing guests—especially children or intoxicated individuals—from tampering with or misusing equipment.

Service Terms

Setup & Breakdown

Our photobooth setup requires approximately one (1) hour for setup and one (1) hour for breakdown.

Photobooth Availability
The photobooth will be available for use from [Start Time] to [End Time] on the event date.

Additional Time
If additional time is required, please notify us in advance. An additional fee of $100 per hour will apply for extended service hours.

Late Fees

A 25% late fee of the total balance will be applied to any payments not

received by the due date. This late fee will be assessed at an additional 5% on the outstanding

balance each week until the payment is received.

Limitation of Liability

Maximum Liability

The Company’s maximum liability for any breach of this agreement or any action related to the services provided will be limited to the total amount paid by the Client for the event.

Indirect Damages

The Snap Emporium is not liable for any indirect, incidental, or consequential damages, including but not limited to loss of revenue, profit, or reputation. The Snap Emporium will not be held liable for any potential injuries or damages that involve our equipment or staff.

Force Majeure

The Company is not responsible for failure to perform due to events beyond its reasonable control, including but not limited to acts of God, natural disasters, war, strikes, or government restrictions.

Additional Terms and Conditions

Liability and Damages

Client agrees to take responsibility for any damage to the photobooth, props, or equipment caused by guests or other individuals at the event. In case of damage, the client will be liable for the cost of repair or replacement.

Use of Photobooth Images

By using the photobooth, the client grants permission for The Snap Emporium to use images taken during the event for promotional purposes, unless explicitly stated otherwise in writing. This agreement is also binding on guests of the event.

Right to Refuse or Terminate Services

The Snap Emporium maintains a zero-tolerance policy for abuse toward staff or equipment. If any guest behaves in a rude, aggressive, or unsafe manner, we reserve the right to stop services immediately. No refunds will be issued, and the client remains responsible for all fees and any damages.

Compliance with California Law

This agreement is governed by the laws of the State of California. Any disputes arising from this contract will be handled according to California legal requirements.